A Big Adjustment: In-Person to Digital Events
Every year, Cornerstone OnDemand throws two huge parties—called Convergence—in the form of user conferences. One takes place in EMEA, and the other in North America. Customers use the event as a way to welcome new employees to their team, network with other professionals in the learning space, and attend a stellar performance by a well-known rockstar. When the pandemic first broke out in the United States, many companies still held onto the optimistic viewpoint that we would only be in lockdown for a few weeks. As time went on, Cornerstone OnDemand made the same adjustment many of us did around the April timeframe:A mass migration to online events.“We decided to go virtual, and we pushed the event to the fall, which is actually when it usually happened in EMEA. Then we started that process of how we really think about transforming that very personal and fun, engaging experience into digital. I think that we did well in certain areas, and there were other areas where we’ve learned some valuable lessons for this upcoming year.”
Finding a Balance: Personal Interactions
With industries expediting their migration to digital formats, many of us have discovered that what worked in person doesn’t always translate to a digital format. “There are a lot of things that can happen at a live event that you cannot do virtually. You have to rethink how you even approach the event itself. One big component of Convergence was a group called Cornerstone University, which is dedicated to onboarding, training, and keeping our customers abreast of changes within the product. We held different small sessions throughout Convergence for Cornerstone University. The event team wanted to recreate that same experience virtually, and it ended up being far too much. This year we’re pairing that off and not trying to recreate some of the breakout sessions.”
Numbers Don’t Lie
Naturally, we were curious to know whether the event format changes positively or negatively impacted their bottom line. Keep in mind that Cornerstone OnDemand is in a niche that has moved from a nice-to-have to necessity with the high volume of employees onboarding remotely today. However, it’s still impressive that their revenue from these online events was on par, if not better than in previous years. When you consider this took place during a pandemic, which reduced many companies’ propensity to spend, it’s an impressive accomplishment. “Instead of two events, one in North America and one in EMEA, we were able to host the event in three time zones. Each time zone had regionally specific presenters, and a bit of that region’s flavor was incorporated into the agenda and topics they covered. We were able to layer on APJ, giving us more coverage. We’ve had just as much revenue if not more, come out of this event than we did in a live Convergence. I imagine our ROI was much better because these events were much more cost-effective.”It’s Easy to Underestimate LOE
As we mentioned, hosting an online conference can’t look the same as an in-person conference. It also requires different resources. If you haven’t run a large-scale online event before, it’s very easy to underestimate the level of effort! “We had to pre-produce a lot of the videos. We pre-produced the keynotes from our CEO, our CMO, who is a strategy and marketing officer. She is really involved in a lot of the product strategy because she has a huge background in implementing HR systems and in HR in general. These keynotes were pre-produced and looked slick because we put them in a gorgeous Airbnb.
Don’t Burn Out! Planning for Down Time
If you’ve never run a large scale event (or even if you have!), be sure to plan downtime for your team after the event. “Because we didn’t know all of these pitfalls and how much work it actually was, we took our marketing teams down. Our people were so exhausted after doing this that we said, stop all things. Everyone needs to take a break.” Simplifying into smaller events may offer people ways to interact with your company without losing focus. So many of us spend hours every day on Zoom. The last thing we want to do is take a couple of days and dedicate them exclusively to a web-based conference. Our attention spans aren’t cut out for that level of concentration. Automate what you can around data collection, hand-raises for demos, post-conference follow up, and analytics. Schedule plenty of time for pre-production, design, and content creation. Know that multiple people will be needed to help moderate events. And then allow people some time to disconnect.Expect Higher Future Expectations for Online Events
Even when in-person events are allowed again, they’ll look different than they did before COVID. Companies realize how much money could be saved by moving to a hybrid model that embraces a mix of large digital events and specialized small regional events. “I think people do miss the gatherings. Cornerstone was known for throwing some epic parties. People looked forward to the event every year. Our customers would come and not just learn things, but it was a really good gathering for them to bring new people on their teams to bond and learn across the aisle and meet new people in their space. “The attitude was, ‘This event is still engaging….in these trying times.‘ There was a bit of sentiment that it was good for what it was, but I think there’s going to be a need to go back to that human touch of some kind.” Today, we understand when someone’s child needs attention, or a dog goes ballistic over a squirrel. But will we always be so understanding? At what point will we ask people to raise their engagement or find ways to cope with our new reality. If remote work is going to last beyond the pandemic, we can expect more unspoken digital engagement rules to evolve.
Ali was very generous with her time and shared her lessons learned around webinar platforms, why operations should always be involved in a purchase decision, and the importance of investing in an analytics infrastructure. Be sure to check out the full episode!